II. Procedure for Elections

1.) Professional Members will receive a slate of candidates that has been submitted by the Nominating and Governance Committee with the approval of the full Board of Trustees of PEN America. The slate will be submitted to the Membership via email. Members for whom PEN America does not have an email address, or those Members who request it, will be mailed the information.

2.) Members will have until February 4, 2018, to consider the proposed slate. During this time, they may submit an alternate slate or the names of individual candidates. (See “Submission of an Alternate Slate” for specific alternate slate guidelines.)

3.) On February 5, 2018, Members will receive an email with the link to vote online, the original slate proposed by the Nominating and Governance Committee, and any alternate slate that may be proposed. Biographical statements about each candidate will be provided. 

4.) Members will have until February 27, 2018, to complete the ballot.

5.) PEN America election results will be announced at the Annual General Meeting on Wednesday, February 28, 2018.