Accountant, Grants and Compliance

PEN America, a growing nonprofit organization that stands at the intersection of literature and human rights, seeks a skilled, efficient, and detail-oriented grants and compliance accountant to support our expanding finance operations. This is planned as a full-time position based in New York.

Reporting to the chief financial and administrative officer, the grants and compliance accountant will focus on our portfolio of grants from institutional donors; private and family foundations; and city, state, and federal government funders. The accountant will perform a range of finance functions, including preparing financial reports, reviewing drafted grant awards, and maintaining financial records of grants. The position will work closely with finance department colleagues and the grants team in the development department.

The successful candidate will be part of a dedicated and mission-driven staff at a fast-paced organization with an ambitious agenda. For a high-capacity individual with a willingness to take on new challenges and build their skills, the position offers opportunity for significant professional advancement within nonprofit finance. PEN America is a dynamic organization embarking on a major centenary campaign to build for its next 100 years. The finance team is central to these efforts, highly valued in the organization and working collaboratively with the core support and program teams.


  • Manage pre-award grant activities, including assessing financial proposal guidelines; collecting, composing, and/or preparing administrative components for proposal submissions; and supporting the preparation of financial applications, including developing budgets
  • Review drafted awards and sub-agreements to ensure terms and conditions are in line within donor requirements
  • Review standard pre-award documents for proposed sub-awards
  • Perform post-award activities, including account creation in system, recording drawdowns, regulatory compliance monitoring, PEN America salary and insurance allocations and effort reporting, invoice preparation, payment processing, cost transfers, grant projections, and account closing
  • Prepare financial reports to foundation and government funders, working in collaboration with program implementation teams to ensure timely submissions
  • Review and assist in the preparation of rebudgeting requests and no-cost/cost extension documents
  • Assist in the preparation of narrative finance reports to support proposals
  • Review and prepare backup for quarterly financial reports and payment requests
  • Provide support to the development team regarding compliance and budgeting with private and corporate foundation grants
  • Maintain and update financial records and systems for grants
  • Perform additional duties as assigned by senior management, including general accounting support


  • Bachelor’s degree in a relative field
  • Three to five years of experience in an accounting, finance, and/or grants management role
  • Specific or clearly transferable experience in the field of grants management and compliance in the context of nonprofit organizations
  • Demonstrated proficiency in Excel and Word
  • Experience managing data throughout multiple platforms (Fund EZ and Raiser’s Edge strongly preferred)
  • Excellent oral, written, and interpersonal communication skills
  • Strong organizational skills, attention to detail, and ability to multitask in a sometimes fast-paced environment with competing deadlines
  • Sound judgment and discretion
  • Ability to work independently and in a collaborative setting
  • Willingness to perform other duties as assigned

Salary and Benefits: PEN America offers competitive compensation and benefits, commensurate with experience.

To Apply:

Please submit a cover letter, resume, and the contact information for three references. Please submit the entire application as one PDF to [email protected]. Please use “Grants and Compliance Accountant” and your name as the subject of your email (for example, “Grants and Compliance Accountant – Jane Doe”). Only complete applications will be reviewed, and only shortlisted candidates will be contacted.

PEN America is an equal opportunity employer that does not discriminate in its hiring practices, and in order to build the strongest possible workforce, actively seeks a diverse applicant pool.

No phone calls, please.

About PEN America:

PEN America stands at the intersection of literature and human rights to protect free expression in the United States and worldwide. We champion the freedom to write, recognizing the power of the word to transform the world. Our mission is to unite writers and their allies to celebrate creative expression and defend the liberties that make it possible.