Artists at Risk Project Coordinator

PEN America, a nonprofit organization that stands at the intersection of literature and human rights to protect open expression in the United States and worldwide, seeks a talented, energetic, and highly organized project coordinator for a critical role in the Artists at Risk Connection (ARC), a support system for artists facing threats as a result of their creative expression. This is a full-time position in New York.

The successful candidate will have demonstrated commitment to arts and human rights internationally as well as experience in complex project management. This is an exciting opportunity for a detail-oriented, fast-moving professional eager to step up to the demands of a groundbreaking effort at a growing nonprofit organization. The position also affords the opportunity to work directly with artists at risk worldwide, and the organizations that support them. The capacity to advance multiple work streams simultaneously, track deliverables, carry out a wide variety of tasks, and ensure efficient deployment of resources are required. Expertise in digital outreach, database development, and international coalition-building will be assets for this position. The project coordinator will report to the Artists at Risk project director and help to supervise interns and consultants, with opportunities for significant growth as the project evolves.

RESPONSIBILITIES:

  • Support the ARC director in planning and executing the tasks necessary to implement the project, including research, development of partnerships, collection and presentation of information resources, outreach and communications, and tracking of deliverables, budgets, and other administrative requirements
  • Provide administrative support such as scheduling, travel logistics, record keeping, taking minutes at meetings, creating and maintaining filing and archiving systems, word processing, photocopying, answering phones, and processing mail
  • Assist individual artists at risk as well as coordinate relationships with new and established partners engaged in supporting them
  • Plan and prepare for events and meetings and conduct follow-up
  • Administer all electronic communications for the project: prepare, draft, edit, format, and distribute materials such as news releases, blog posts, social media posts, tables, charts, briefing papers, op‑eds, publications, multimedia, and web content
  • Conduct research and outreach to build the network of organizations assisting artists at risk, and to identify sources of assistance for artists
  • Develop and maintain a database inventory of resources including data-gathering and analysis
  • Track action items and work plans to ensure initiatives are progressing on schedule
  • Assist in efforts to expand support for the initiative, including media communications, public events, and fundraising proposals
  • Assist with project finance records
  • Provide guidance to the ARC assistant, as needed
  • Recruit, manage, and train interns and volunteers for the project
  • Other responsibilities as defined by the ARC director

REQUIREMENTS:

  • A minimum of three years of relevant nonprofit and/or project management experience in the field of human rights and/or arts (internship and volunteer experience will be considered)
  • Excellent writing, editing, proofreading, and oral communication skills in English
  • Proficiency in at least one other language (target languages: Spanish, Arabic, Turkish, Mandarin)
  • Superb organizational and process management skills including demonstrated ability to meet deadlines, identify creative solutions to implementation challenges, and advance multiple sub-projects effectively
  • Experience with social media, online databases, and website management
  • Track record of professional accomplishment, and a demonstrated ability to bring projects to successful conclusion
  • Sensitivity to the needs and circumstances of threatened artists and the organizations that serve them, and commitment to human rights, free expression, and the value of creativity and the arts
  • Ability to work quickly, stay highly organized, and multitask in a fast-paced environment
  • Exceptional interpersonal skills and ability to think creatively and collaboratively
  • Familiarity with WordPress and Adobe Creative Suite (InDesign, Photoshop, etc.) a plus

Salary and Benefits: PEN America offers competitive compensation and benefits, commensurate with experience.  

To Apply: Please submit a cover letter, resume, unedited writing sample, and the contact information for three references. Please submit the entire application to [email protected] . One PDF is preferred. Please use “Artists At Risk Project Coordinator” and your name as the subject of your email (for example, “Artists At Risk Project Coordinator – Jane Doe”). Only complete applications will be reviewed and only shortlisted candidates will be contacted.

PEN America is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool.

No phone calls, please.